How to Maximise the Capabilities of Your Microsoft 365 Subscription

Are you making the most of your Microsoft 365 subscription?

With a plethora of tools and solutions available, it can be easy to overlook certain features. As a Microsoft Solutions provider, we have extensive expertise in Microsoft 365 and its capabilities. To help you optimise your subscription, we’ve compiled five top tips that showcase the best of what Microsoft 365 has to offer.

What is Microsoft 365?

Unlike previous generations of Microsoft Office products that required a one-time payment, Microsoft 365 operates on a subscription basis. This cloud-powered platform offers access to Microsoft’s full suite of productivity applications, including Word, Excel, Outlook, Teams, OneDrive, and more. Furthermore, users can install Microsoft 365 on multiple devices, enjoy regular updates and upgrades, and receive OneDrive Storage. With the subscription model, users always have access to the latest features, fixes, and security updates, and they can pay for the subscription on a monthly or annual basis.

Read below our 5 tips for making the most out of your subscription with Microsoft … 

Connect Your People with Microsoft Teams

Microsoft Teams is an all-in-one communication platform that lets you stay connected with your team. You can use voice calls, video meetings, and instant messaging to communicate seamlessly. Create teams and groups for specific projects or departments to ensure efficient collaboration. Microsoft Teams allows you to work together, exchange files, share calendars, and even collaborate on documents in real time. With productivity tools such as Word integrated into the application, you can expect powerful teamwork that will take your projects to the next level.

Collaboration with OneDrive and SharePoint

By utilising the powerful features of OneDrive and SharePoint, your team can enhance their collaboration and streamline their file management processes. With OneDrive, your business files can be conveniently stored in a centralised location, accessible from any device. This means that whether your team members are in the office, working remotely from home, or on the move, they can easily access and work on documents and files.

OneDrive offers a secure and private cloud-based storage solution, ensuring the safety and confidentiality of your valuable data. Allowing you to store everything your team needs in one place, OneDrive eliminates the hassle of scattered files and provides a reliable repository for all your business documents.

SharePoint, on the other hand, serves as an online content management tool that facilitates secure file sharing and collaboration. In addition to its secure storage capabilities, SharePoint offers a diverse range of valuable tools. These include data analysis features, website templates for efficient web development, knowledge-base templates to foster information sharing, and project management workflows for streamlined task coordination.

With OneDrive and SharePoint working together, you can seamlessly share files between the two platforms. By sharing files to either OneDrive or SharePoint, you can instantly grant access to users across your organisation. The real-time collaboration feature ensures that any edits made to shared files are displayed promptly, enabling a smooth and efficient workflow.

In summary, leveraging the collaborative power of OneDrive and SharePoint empowers your team to work together effectively, with easy access to files and seamless file sharing. The secure and comprehensive features provided by these platforms enhance productivity and enable your team to accomplish their tasks efficiently, regardless of their location.

Embrace training opportunities

To maximise the benefits of implementing Microsoft 365 within your business, it is crucial to obtain the support and engagement of your employees. Training sessions play a pivotal role in ensuring that your team members effectively utilise the solution. When adopting Microsoft 365, it is important to explore the various training resources available on the Microsoft website. These resources are designed to equip your team with the knowledge and skills necessary to leverage the full potential of Microsoft 365, its applications, and its features.

Engaging with a knowledgeable provider, such as CSG, during the implementation of Microsoft 365 within your business grants you access to specialists who possess expertise in the platform. These specialists will assist you in navigating the extensive capabilities of Microsoft 365, enabling you to gain comprehensive insights into all it has to offer.

By actively participating in training opportunities, your team members can enhance their proficiency in utilising Microsoft 365 effectively. This not only ensures a smoother transition to the new solution but also empowers your employees to fully utilise its features, boosting productivity and efficiency within your organisation.

In summary, embracing training resources and seeking assistance from expert providers like CSG are essential steps in maximising the benefits of Microsoft 365. By equipping your team with the necessary knowledge and skills, you enable them to leverage the full potential of Microsoft 365, fostering a productive and empowered workforce.

Streamline Workflows with Microsoft Power Automate

Microsoft Power Automate is a cloud-based tool designed to streamline your workflows by automating repetitive tasks. With Power Automate, you don’t need to possess coding knowledge to take advantage of its capabilities. This user-friendly tool enables you to automatically trigger flows based on specific metrics that you define within the application.

By harnessing the power of automation, Power Automate liberates your employees from mundane and repetitive tasks. As a result, they can redirect their valuable time and energy towards more important responsibilities that bring greater value to your business. By automating menial tasks, Power Automate empowers your team members to focus on activities that require their expertise, creativity, and problem-solving abilities.

With Power Automate, you can create efficient workflows that automate processes such as data entry, file transfers, notifications, and approvals. By eliminating manual intervention and reducing human error, Power Automate enhances productivity and accuracy within your organisation.

In conclusion, Microsoft Power Automate provides a user-friendly and efficient solution for automating repetitive tasks. By leveraging this tool, you can optimise your workflows, save time, and allow your employees to concentrate on tasks that contribute more meaningfully to your business. Empower your team with Power Automate and unlock their potential for greater productivity and innovation.

Utilise Co-Pilot

Microsoft CoPilot is a new AI-powered solution designed to enhance productivity and collaboration within Microsoft Teams. It provides intelligent assistance, helping users with tasks such as scheduling meetings, finding documents, and answering questions. The tool aims to streamline workflows, save time, and improve user experience by leveraging artificial intelligence capabilities.

It offers several capabilities to enhance productivity and creativity:

1. Unleash creativity: Copilot provides suggestions and feedback to jump-start the creative process in Word, assists in crafting stunning presentations in PowerPoint, and enables quick data analysis and visualisations in Excel.
2. Unlock productivity: Copilot helps clear inboxes quickly in Outlook, summarises important discussion points during Teams meetings, and automates repetitive tasks and app creation in Power Platform.
3. Uplevel skills: Copilot assists in creating chatbots, automating tasks, and building working apps in Power Platform.

Read more about Copilot … 

Maximise the Potential of Microsoft 365 with CSG’s team of tech superheroes

Are you ready to elevate your business with a Microsoft 365 subscription? At CSG, we take pride in being a Microsoft Solutions Provider, which showcases our advanced knowledge of Microsoft and our industry experience. 

What does this mean for your business? 

It means we can help you find the perfect Microsoft 365 plan tailored to your specific needs. We’ll work closely with you to ensure that you fully utilise all the features and capabilities included in your chosen plan.

With CSG by your side, you can rely on our ongoing support whenever you need it. Our team of experts is here to address any questions or concerns you may have along the way. If you encounter any challenges, rest assured that we will swiftly resolve them, ensuring that your business stays on track and experiences minimal disruptions.

By leveraging our expertise and deep understanding of Microsoft 365, we can help you optimise its benefits, empowering your business to operate more efficiently and effectively. Whether it’s selecting the right plan, implementing the solution, or troubleshooting issues, CSG is committed to providing top-notch support and guidance every step of the way.

Choose CSG as your trusted partner and unlock the full potential of Microsoft 365 for your business. Together, we’ll drive your success and help you achieve new heights in productivity and innovation.

Contact us today if you’re ready to make the next step!  Or read more about how CSG can supercharge your business with Microsoft!